Header ItemDefinition
Confirmation #“Confirmation #” represents the distinctive identification code assigned to a scheduled medical appointment or service within the InQuicker online self-scheduling system. This unique numeric code ensures a secure and verifiable reference for both InQuicker and the customer, confirming the successful booking of the patient’s medical appointment or service request through the online platform.
PersonIDIn the context of InQuicker, a “PersonID” is a unique and encrypted identifier assigned to an individual. This alphanumeric string serves as a secure and anonymized reference point, allowing InQuicker to distinguish and manage specific user profiles while prioritizing privacy and data protection. The complex nature of the identifier enhances security, making it challenging for unauthorized access or tampering.
Secure ID“Secure ID” in the InQuicker system is a dynamically generated, cryptographically secure identifier designed specifically for a visit. This unique alphanumeric code is distinct from the Confirmation ID, providing an added layer of security as it cannot be easily guessed. The Secure ID is employed to authenticate and authorize access to visit-related information, ensuring the confidentiality and integrity of sensitive data associated with the specific visit. Its complexity and unpredictability make it a robust measure for safeguarding against unauthorized access or manipulation during the visit process.
Schedule Name“Schedule Name” is a dynamically generated identifier within the InQuicker system, formed by concatenating the “Facility Name” and “Provider Name.” This combined label serves as a unique and informative title for a specific schedule. By incorporating both the facility and provider details, the Schedule Name enhances clarity and streamlines the online self-scheduling experience for users, making it easier to identify and select the appropriate schedule associated with a particular facility and provider.
Health System“Health System” in the InQuicker system serves as the paramount organizational hierarchy, representing the highest level of structure. Depending on the customer’s scope, it functions as a dynamic identifier. For corporate entities overseeing multiple hospital locations, the Health System is the corporate entity’s name. Conversely, for smaller hospitals with a single site, the Health System takes on the name of that specific hospital. The customer defines the Health System name during the initial account setup by submitting the Data Collection Document.
Region“Region” in the InQuicker system functions as the second tier in the organizational hierarchy, positioned directly under the overarching “Health System.” It signifies a sub-entity within the Health System, accommodating different organizational scales. In large health systems overseeing multiple hospitals, each individual hospital is designated as a Region. In contrast, for smaller hospitals with only one facility, the Region is identified by the name of that specific hospital.
Facility“Facility” in the InQuicker system represents the next tier in the organizational hierarchy, situated directly under the “Region.” It is a physical entity, often likened to a rooftop building, capable of housing one or multiple clinics within its walls. An example of a Facility would be a Medical Office Building (MOB) that can house one or multiple other clinics within.
Location Name“Location Name” in the InQuicker system represents the subsequent tier in the organizational hierarchy, positioned beneath the “Facility.” It signifies specific clinics or departments within a larger building (Facility). Locations are distinct areas mapped to departments within an Electronic Health Record (EHR) system, offering a granular level of organization for healthcare services. Where Facility is the name of the rooftop building, Location is the name of the business tied to the mailing address.
Location Address“Location Address” in the InQuicker system refers to the physical mailing address associated with a specific “Location” within a healthcare facility.
Location City“Location City” in the InQuicker system designates the city associated with a specific “Location” within a healthcare facility.
Location State“Location State” in the InQuicker system represents the state associated with a particular “Location” within a healthcare facility.
Location Zip Code“Location Zip Code” in the InQuicker system signifies the postal code associated with a specific “Location” within a healthcare facility. 5-digit postal code is preferred.
Service Line“Service Line” in the InQuicker system represents the highest level of hierarchy for organizing healthcare services. It serves as a broad category that encompasses various modalities or specialties. For example, “Primary Care” is an instance of a Service Line, under which multiple specific modalities like Family Medicine, Internal Medicine, and others may fall.
Service“Service” in the InQuicker system represents the lowest level of organization within the service hierarchy and resides directly under the “Service Line” structure. It constitutes specific healthcare offerings or specialties that fall within a broader Service Line category. Examples of Services include “Family Medicine” and “Internal Medicine,” which are specific modalities that exist under the “Primary Care” Service Line.
Provider“Provider” in the InQuicker system refers to the name of the healthcare practitioner or professional offering medical services. It is the individual responsible for delivering patient care, conducting examinations, and providing medical expertise.
Registration Time“Registration Time” in the InQuicker system denotes the timestamp indicating the exact moment when a patient clicked the “Book Appointment” button, thereby confirming their scheduled appointment.
Registration Date“Registration Date” in the InQuicker system represents the date stamp indicating the specific calendar day when a patient clicked the “Book Appointment” button, thereby confirming their scheduled appointment.
Treatment Time“Treatment Time” in the InQuicker system refers to the specific time slot chosen by the patient when booking their appointment. It signifies the scheduled time for the patient to receive medical treatment, consultation, or services. This timestamp provides a clear indication of when the patient is expected to be seen by the healthcare provider.
Treatment Date“Treatment Date” in the InQuicker system signifies the calendar date for which the patient booked their appointment for medical treatment, consultation, or services. It provides a clear record of when the patient is scheduled to receive healthcare services.
Visit Status“Visit Status” indicates the status of the visit in the InQuicker system. This status is not an integrated field and depends on staff to manually change it, which often does not occur unless the schedule is non-integrated. As such, this field is useful for indicating if the patient canceled their appointment through InQuicker; however, other than that, this field provides little value as it is not a good representation of whether a patient actually conducted their visit or if they no-showed, for example.
Forwarded from FacilityDepreciated
Forwarded to Visit Conf #Depreciated
Referral CodeDepreciated
Appointment Type“Appointment Type” indicates the specific category or nature of an appointment booked within the InQuicker system. This field provides information about the purpose or context of the appointment, helping to differentiate between various types of healthcare visits. Examples of appointment types may include “New Patient Visit,” “Follow-Up Visit,” “Virtual Visit,” and others
Sub-Appointment Type“Sub-Appointment Type” refers to a more detailed or specific classification within the broader category of “Appointment Type” in the InQuicker system. While “Appointment Type” provides a general categorization (e.g., New Patient Visit, Follow-Up Visit, Virtual Visit), “Sub-Appointment Type” offers additional granularity. This feature may not be in use at all health systems.
First Name“First Name” refers to the given or personal name of the patient within the InQuicker system. This field holds the patient’s first name, providing a basic but essential component of their personal identification. It is commonly used for addressing and distinguishing individuals, facilitating effective communication, and ensuring accurate record-keeping within the healthcare platform.
Initial“Initial” represents the middle initial of the patient within the InQuicker system.
Last Name“Last Name” refers to the family or surname of the patient within the InQuicker system. This field holds the patient’s last name, providing a crucial component of their personal identification. It is used for addressing, categorizing, and ensuring accurate record-keeping within the healthcare platform. The last name, along with the first name, helps uniquely identify and distinguish individual patients in the system.
City“City” in the InQuicker system represents the residential city of the patient.
State“State” in the InQuicker system represents the residential state of the patient.
Zip Code“Zip Code” in the InQuicker system indicates the patient’s residential zip code.
Email“Email” in the InQuicker system represents the patient’s email address.
Phone Number“Phone Number” in the InQuicker system refers to the contact number associated with the patient.
Birthdate“Birthdate” in the InQuicker system refers to the specific day, month, and year on which the patient was born.
Gender“Gender” in the InQuicker system represents the patient’s gender assigned at birth.
Pregnant?“Pregnant?” in the InQuicker system records the patient’s response to the question, “Is the patient pregnant?”
Weeks Pregnant?“Weeks Pregnant?” in the InQuicker system records the patient’s response to the question, “How many weeks along are you in your pregnancy?”
Caregiver“Caregiver” in the InQuicker system refers to the name of the parent, guardian, or caregiver filling out the registration form on behalf of the patient. This field is utilized when someone other than the actual patient is completing the InQuicker registration. The Caregiver’s name is recorded to establish a clear identification of the individual responsible for providing information and making healthcare-related decisions on behalf of the patient.
New to Facility?“New to Facility?” records the patient’s response to the question, “Have you visited the facility before?”
Has PCP?“Has PCP?” in the InQuicker system records the patient’s response to the question, “Do you have a primary care provider?”
In Service Area?“In Service Area?” in the InQuicker system indicates whether the patient is within or outside of the defined service area, if service areas are specified.
Primary Insurance Name“Primary Insurance Name” in the InQuicker system displays the name of the insurance that the patient selects as their primary insurance.
Would Recommend?“Would Recommend?” in the InQuicker system records the patient’s response to the question, “Would you recommend online scheduling to others?” Part of the feedback survey.
Time Waited“Time Waited” in the InQuicker system records the patient’s response to the question, “Upon your projected treatment time, how quickly were you seen?” Part of the feedback survey.
Facility Rating“Facility Rating” in the InQuicker system records the patient’s response to the question, “How would you rate your care and treatment at [facility]?” Part of the feedback survey
Online Scheduling Rating“Online Scheduling Rating” records the patient’s response to rating their online scheduling experience on a scale from poor to excellent. This field captures the patient’s subjective evaluation of their satisfaction with the online scheduling process within the InQuicker platform. Part of the feedback survey.
How did you hear?“How did you hear?” in the InQuicker system records the patient’s response to the question, “How did you hear about online scheduling at [facility name]?” This field captures information about the sources or channels through which patients learned about the online scheduling service at a specific healthcare facility. Part of the feedback survey.
Feedback Comments“Feedback Comments” in the InQuicker system records the patient’s free-text response to the question, “Please tell us about your experience.” This field allows patients to provide detailed feedback, comments, or suggestions about their overall experience with the healthcare facility or online scheduling service within the InQuicker platform. Part of the feedback survey.
Device Category“Device Category” in the InQuicker system records whether the patient booked using a mobile device or a desktop device. This field categorizes the type of device used by the patient when accessing and utilizing the online scheduling service.
Medium“Medium” in the InQuicker system records the “utm_medium” parameter, which is a tracking parameter commonly used in marketing analytics to identify the marketing medium or channel through which a patient accessed or interacted with the online scheduling service. The “utm_medium” parameter might indicate whether the patient arrived through channels such as email, social media, organic search, or other marketing sources. Collecting this information helps healthcare providers analyze the effectiveness of various marketing channels and optimize their strategies within the InQuicker platform.
Source“Source” in the InQuicker system records the “utm_source” parameter, which is a tracking parameter commonly used in marketing analytics to identify the specific source or origin through which a patient accessed or interacted with the online scheduling service. The “utm_source” parameter may indicate the specific website, platform, or campaign that directed the patient to the scheduling service. Collecting this information helps healthcare providers analyze the performance of different sources and optimize their marketing efforts within the InQuicker platform.
Campaign“Campaign” in the InQuicker system records the “utm_campaign” parameter, which is a tracking parameter commonly used in marketing analytics to identify the specific marketing campaign that led a patient to access or interact with the online scheduling service. The “utm_campaign” parameter helps healthcare providers distinguish between different promotional efforts and campaigns, allowing for more precise analysis of the effectiveness of each campaign within the InQuicker platform. This information is valuable for optimizing marketing strategies and understanding the impact of specific campaigns on patient engagement.
EHR Name“EHR Name” in the InQuicker system records the name of the Electronic Health Record (EHR) with which the schedule is integrated, provided the schedule is integrated with an EHR system. This information helps healthcare providers and administrators identify the specific EHR platform that is linked to the online scheduling service within the InQuicker platform.
Referring URL“Referring URL” in the InQuicker system records the base URL of the website that the patient was previously on before booking. This field captures information about the referring source or the website from which the patient navigated to the online scheduling service within the InQuicker platform.
Log Entries“Log Entries” in the InQuicker system records entries created by the patient, documenting specific actions or events initiated by the patient. Examples of log entries may include the patient canceling an appointment or providing feedback via the feedback survey. This feature allows for a chronological record of patient-initiated activities and interactions within the InQuicker platform.
NotesNot in use
Chief Complaint“Chief Complaint” in the InQuicker system refers to the reason for the visit that the patient entered on the registration form. This field captures the primary medical concern or symptoms that prompted the patient to seek healthcare services.
Date of Last Mammography“Date of Last Mammography” in the InQuicker system records the date of the patient’s last mammography exam. This field is specifically applicable for mammography exams only when customer has decided to include it on the registration form.
Referring Physician“Referring Physician” in the InQuicker system refers to the name of the referring physician that the patient entered on the registration form.
Last Mammography Location“Last Mammography Location” in the InQuicker system records the location where the patient had their last mammogram. This field is specifically applicable to mammography procedures and is included on the registration form based on the customer’s decision to add it.
Last Test Location“Last Test Location” in the InQuicker system records the patient’s response to the location of their last test, as provided on the registration form. This field is applicable when the registration form includes a question about the location where the patient had their last test performed.
Last Test Date“Last Test Date” in the InQuicker system records the patient’s response on the registration form regarding the date of their last test. This field captures the specific date that the patient provides, offering information about when the last test was conducted.
Primary Care Physician“Primary Care Physician” in the InQuicker system lists the name of the primary care physician that the patient entered on the registration form. This field captures information about the patient’s designated primary care provider, offering healthcare providers insight into the patient’s primary point of contact for routine care and medical management.
Insurance Member Number“Insurance Member Number” in the InQuicker system is the alphanumeric code entered by the patient on the registration form, representing their unique identification within the insurance provider’s system.
Insurance Group Number“Insurance Group Number” in the InQuicker system refers to the alphanumeric code entered by the patient on the registration form, representing the group to which their insurance policy belongs.
Insurance Subscriber Name“Insurance Subscriber Name” in the InQuicker system refers to the name of the individual who holds the insurance policy, and this information is entered by the patient on the registration form. The subscriber is typically the policyholder, which may be the patient themselves or another individual, such as a parent or spouse.
Insurance Subscriber Birthdate“Insurance Subscriber Birthdate” in the InQuicker system refers to the birthdate of the individual who holds the insurance policy, and this information is entered by the patient on the registration form. This field captures the date of birth of the insurance subscriber, who is typically the policyholder. Collecting the subscriber’s birthdate is crucial for accurate insurance verification, confirming eligibility, and ensuring that healthcare providers have the necessary details to coordinate billing.
Insurance Subscriber ID“Insurance Subscriber ID” in the InQuicker system is the identification number associated with the individual who holds the insurance policy. This information is entered by the patient on the registration form. The subscriber ID uniquely identifies the insurance policyholder, who may be the patient or another individual, such as a parent or spouse.
Comments“Comments” in the InQuicker system displays any additional comments that the patient enters into the designated “additional comments” field on the registration form.
Is Self Pay?“Is Self Pay?” in the InQuicker system is indicated by the patient on the registration form to specify whether they are self-pay or otherwise insured. This binary field captures the patient’s choice regarding their payment method for healthcare services. Selecting “Self Pay” indicates that the patient intends to cover the costs directly, without relying on insurance coverage.
Email Marketing Opt-in“Email Marketing Opt-in” in the InQuicker system indicates whether the patient agreed to opt-in for email marketing when booking. This binary field captures the patient’s choice regarding receiving marketing communications via email. If the patient opts in, it implies consent to receive promotional emails, newsletters, or other marketing materials from the healthcare provider.
Scheduling FacilityDepreciated
Scheduling UserDepreciated
Insurance Plan Phone Number“Insurance Plan Phone Number” in the InQuicker system is the phone number associated with the patient’s insurance plan, and this information is entered by the patient on the registration form. This field captures the specific contact number related to the insurance coverage.
Health System Patient IDDepreciated
Referring Facility IDDepreciated
Referring Facility Name“Referring Facility Name” in the InQuicker system refers to the name of the facility that has referred a patient to another facility where a study or visit has been conducted. This field is commonly used in the context of discharge scheduling.
Last 4 of SSN“Last 4 of SSN” in the InQuicker system refers to the last four digits of the patient’s Social Security Number, and this information is entered by the patient on the registration form.
Names Previously Used“Names Previously Used” in the InQuicker system is a field where the patient can enter names they have used in the past. This information is particularly relevant for individuals who have recently married and undergone a name change.
Remote UIDDepreciated
Patient Insurance Plan Full Address“Patient Insurance Plan Full Address” in the InQuicker system is the complete address of the patient’s insurance plan, and this information is entered by the patient on the registration form. This field captures the detailed mailing address associated with the patient’s insurance coverage.
ICD-10
“ICD-10” in the InQuicker system refers to the International Classification of Diseases, 10th Edition (ICD-10) code entered by the patient on the registration form. This code represents a standardized system for classifying and coding diseases, conditions, and other health-related issues. The patient may enter this code to specify their primary diagnosis or reason for seeking healthcare services.
CPT Code“CPT Code” in the InQuicker system refers to the Current Procedural Terminology (CPT) code entered by the patient on the registration form. The CPT code is a standardized code set used to describe medical, surgical, and diagnostic services provided by healthcare professionals. Patients may enter this code to indicate a specific procedure or service they are seeking.
MRN“MRN” in the InQuicker system refers to the patient’s Medical Record Number, and this information is entered by the patient on the registration form. The Medical Record Number is a unique identifier assigned to an individual’s medical record within a healthcare system.
Referral ReasonDepreciated
Referral NoteDepreciated
Full Address“Full Address” in the InQuicker system refers to the complete address of the patient, including the street address, city, state, and ZIP code. This information is typically entered by the patient on the registration form.
Requires Standing Assistance“Requires Standing Assistance” in the InQuicker system records whether the patient needs assistance with standing, and this information is entered by the patient on the registration form. This field is designed to capture specific patient needs related to mobility. If the patient indicates a need for standing assistance, healthcare providers can take appropriate measures to ensure a supportive and accessible environment during the visit.
Employer Authorizer“Employer Authorizer” in the InQuicker system refers to the name of the person associated with a company who is authorized to sign off on visits for employees. This information is particularly relevant for customers who provide services to industrial accounts, employer-based clinics, occupational health clinics, and similar settings. Capturing the name of the Employer Authorizer allows healthcare providers to have a designated contact person for authorization and approval of visits related to employee health.
Requires Translator“Requires Translator” in the InQuicker system indicates whether the patient needs a translator for their visit, and this information is entered by the patient on the registration form. This field is designed to capture specific language assistance needs. If the patient indicates a requirement for a translator, healthcare providers can make the necessary arrangements to ensure effective communication during the visit.
Translator Language“Translator Language” in the InQuicker system indicates the patient’s primary language, and this information is entered by the patient on the registration form. This field is closely associated with the “Requires Translator” option, specifying the language for which translation assistance is needed. Knowing the patient’s primary language allows healthcare providers to arrange for a translator who is proficient in that language.
Send Feedback Survey“Send Feedback Survey” in the InQuicker system records whether the settings allow for the feedback survey to be sent to the patient or not.
Height“Height” in the InQuicker system refers to the patient’s height, and this information is entered by the patient on the registration form. Capturing the patient’s height is essential for healthcare providers to assess and monitor various health parameters, such as Body Mass Index (BMI) and growth patterns.
Weight“Weight” in the InQuicker system refers to the patient’s weight, and this information is entered by the patient on the registration form. Capturing the patient’s weight is crucial for healthcare providers to assess and monitor various health parameters, calculate Body Mass Index (BMI), and make informed decisions about the patient’s health.
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